Visa Information
The host country is a member of the European Union and part of the Schengen area.
Everyone entering the host country must have a valid identification document. For EU citizens traveling within the Schengen Area, EU countries, and Switzerland, a photo identification complying with EU standards and allowing international travel will suffice. Please check what kind of ID is required by your airline carrier before traveling. Some airlines within Europe will only accept passport identification.
Visas are required by delegates traveling from the rest of the world. We encourage all delegates to check the requirements for their originating country. Please contact the nearest Embassy for further information.
Please note that every delegate must apply for their own visa.
Need an Invitation Letter?
If your embassy requires a letter from an organizer of the conference, please email general chair Moris Behnam (moris.behnam@mdu.se). The following information should be included with your request:
- Full Name as it appears on passport;
- Affiliation;
- Name of the conference/workshop you are registering for;
- Authors should indicate their paper title, speakers should provide the title of their talk, committee members should specify to which committee they are part of.
In order to obtain a visa letter, you must meet at least one of the following criteria:
- Have a paper accepted;
- Are a speaker;
- Are a committee member;
- Have registered and paid in full.
City of Västerås
Located on the shores of Lake Mälaren, Västerås (pronounced “VES-teh-rohs”, ipe: /ˈvɛstɛrˈoːs/) is one of Sweden’s oldest cities and today a vibrant destination for meetings, events, and international congresses. Combining rich history with innovation and modern city life, Västerås offers visitors an accessible and welcoming atmosphere just one hour west of Stockholm.
The city is known for its strong industrial heritage, beautiful waterfront areas, and growing cultural scene. Delegates can enjoy a compact city center with restaurants, cafés, shopping, and attractions all within walking distance.
Västerås also offers a wide range of activities and experiences, from historical landmarks such as Västerås Cathedral and the old town district to scenic walks along Lake Mälaren. The city’s location and excellent transport connections make it an ideal destination for both national and international meetings. With a combination of modern venues, nearby hotels, and easy accessibility from Stockholm Arlanda Airport and Stockholm city, Västerås provides the perfect setting for productive meetings and memorable experiences.
Arriving to Västerås
Getting from Stockholm Arlanda Airport to Västerås
Traveling from Stockholm Arlanda Airport to Västerås is convenient and can be done by train, airport coach, or taxi/car transfer.
By Train
The easiest and most sustainable option is to travel by train. From Arlanda Airport, take a train to Stockholm Central Station and continue with a direct train to Västerås Central Station. The total travel time is approximately 1.5–2 hours depending on connections.
Västerås Central Station is located within walking distance of Västerås Kongress, hotels, restaurants, and the city center.
By Airport Coach
Direct airport coaches operate between Arlanda Airport and Västerås. The journey takes approximately 1 hour and 30 minutes depending on traffic and route.
By Taxi or Private Transfer
Taxi or private transfer from Arlanda Airport to Västerås takes approximately 1 hour and 15 minutes by car. This option is suitable for smaller groups or delegates arriving outside regular public transport schedules.
Venue: Västerås Kongress
Västerås Kongress is a modern and centrally located venue for congresses, meetings, exhibitions, and events. Situated in the heart of Västerås, the venue combines flexible facilities, modern technology, and experienced event support in an accessible city-center location.
With hotels, restaurants, shopping, and transportation all within walking distance, Västerås Kongress provides convenient conditions for delegates.
Address: Munkgatan 7, 722 12 Västerås, Sweden
Accomodation
Comfort Hotel Västerås
Sigurdsgatan 23
721 30 Västerås
Located right next to the train station, Comfort Hotel Västerås is just a stone’s throw from the city centre. The hotel offers an excellent location for exploring everything Västerås has to offer, including shops, restaurants, cultural attractions, and popular sights throughout the city.
Price 1 859 SEK (single use)
How to book Booking link
Home Hotel Etage
Storagatan 32
722 12, Västerås
Located in the heart of Västerås, with shops, restaurants, and attractions just around the corner. Our focus is on service and comfort, ensuring a welcoming stay in a modern setting right in the centre of the city. Guests can enjoy the convenience of complimentary breakfast, afternoon fika, and dinner served daily, making your stay both relaxing and hassle-free while experiencing the vibrant atmosphere of Västerås.
Price 2 050 SEK (single use)
How to book Booking link
Elite Stadshotellet
Stora Torget 7
721 03 Västerås
Elite Stadshotellet Västerås is a high-class hotel, housed in one of the most beautiful Art Nouveau buildings in Sweden. The hotel is centrally located.
Price 1 790 SEK (single use)
How to book Booking code ETFA2026
Book by mail: reservation.vasteras@elite.se
or phone: +46 (0)21-10 28 20
Best Western Plus Hotel Plaza
Kopparbergsvägen 10
721 09 Västerås
Welcome to Västerås’ cozy living room – now beautifully renovated!
Relax, recharge, and enjoy great food, spa experiences, and inspiring meetings, all in a space brought to life by art and atmosphere. From our Skybar, you’ll have the best view in the city, adding to the warm and welcoming feel. Everything you need is right here – with a touch of something extra!
Price 2 122 SEK (single use)
How to book Booking code ETFA2026
Book by mail: info@plazavasteras.se
or phone +46 (0)21-10 10 10